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SECTION CEA

BUSINESS AND SUPPORT SERVICES
PURCHASING AND ACQUISTIONS
SIGNATURE AUTHORITY

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SIGNATURE AUTHORITY

Recognizing that a system of good internal control in an accounting system requires certain checks and balances, the Board of Trustees of ºÚÁÏÉç authorizes the following signature authorizes the following signature authorities on instruments of the College.

 

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REQUIRED SIGNATURES

I. CHECKS/ELECTRONIC FUNDS TRANSFER – ALL FUNDS OTHER THAN PAYROLL AND TRANSFER

• $0.00 to $5,000.00 – Original or facsimile signature of Comptroller.

• $5,000.oo to $50,000.00 – Original signature of Comptroller and Vice President of Finance. In the absence of either of these signers, the Chief Executive Officer will be substituted.

• $50,000.00 and over – Original signature of Office of Board of Trustees (Chairman, Vice-Chairman, or Secretary/Treasurer) and Vice President of Finance or the Chief Executive Officer.

 

II. CHECKS – PAYROLL FUND (FOR ALL AMOUNTS)

• Checks to Employees – Original or facsimile signature of the Chief Executive Officer of the College and Comptroller. In the absence of either of these signers, the Vice President of Finance may be substituted.

 

III. CHECKS – TRANSFERS AND PAYROLL ITEMS

• Original or facsimile signature of Comptroller.

 

IV. BUDGET ADJUSTMENTS

• $0.00 TO $9,999.99 – Signature of Appropriate Director/Dean, the Budget Officer and Risk Management Coordinator.

• $10,000 to $49,999 – Signature of Appropriate Deans, Division Vice President, Vice President of Finance, and the Budget Officer and Risk Management Coordinator.

• $50,000 and over – Signature of Appropriate Deans, Division Vice President, Vice President of Finance, and the District President of the College, and the Budget Officer and Risk Management Coordinator.*

 

V. PURCHASE REQUISITIONS, TRAVEL EXPENSE VOUCHERS, AND RELATED DOCUMENTS (Pending budgeted funds availability)

• $0.00 to $9,999.99 – Signature of Purchasing Officer, Appropriate Director/Dean, and the Appropriate Vice President.

• $10,000 to $24,999.99 – Signature of Purchasing Officer, Appropriate Director/Dean, Appropriate Vice President, and the Comptroller. 

• $25,000 to $49,999.99 – Signature of the Purchasing Officer, Appropriate Director/Dean, Appropriate Vice President, and the Comptroller, and the Vice President of Finance.

• $50,000 and over - Signature of District President of the College.

 

VI. CONTRACT FOR PERSONNEL SERVICES

• Part-time/Instruction – Appropriate Dean and the Comptroller.
• Part-time/Other – Appropriate Dean/Director/Executive Officer
• Full-time – The District President of the College

 

VII. GRANT APPLICATIONS, CONTRACTS FOR GOODS OR SERVICES WITH GOVERNMENTAL AND PRIVATE AGENCIES (INCLUDING CONSTRUCTION-RELATED CONTRACTS), AND RESOLUTIONS FOR INTERLOCAL AGREEMENTS

Any grant applications must be reviewed by the Grant Manager, Director of Grants, all Vice Presidents, and approved by the District President. Any contract for goods and services that is an exclusive contract, must be approved by the District President.

Contracts for Goods and Services must be approved as follows:

• $0,00 to $49,999.99 – Original signature of Vice President of Finance.

• $50,000.00 and over – Original signature of Vice President of Finance and the District President. 

 

Construction-related contracts must be approved by the Board of Trustees.

All Resolutions for Interlocal Agreements must be approved by the Board of Trustees.

 

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Approved: 2015
Updated: 2016, 2019, 2021, 2024
Reviewed: 2020